Document Management System
A document management system (DMS) is a system used to receive, track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). In the case of the management of digital documents such systems are based on computer programs. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
- Effective version control and enhanced audit trials.
- Improved efficiency which saves time.
- Automated electronic records disposition.
- Effective management of physical and electronic records.
- Centralized repository for secure online document storage.
- Customizable dashboards.
- Signature approval process.
- Automated business process workflows.
- Ability to collaborate, share, and socialize content.
Document Control System encompasses a wide range of features and functionalities, many of which are critical to effectively running a business.
Many small to midsize businesses (SMBs), such as legal firms, creative firms, or media and publishing organizations, aim to go paperless and are looking for the right tool to do so.
Businesses generate a lot of data regardless, so choosing a reliable and scalable DM system is key to streamlining and automating workflows.
For SMBs, an efficient DM system can make for better overall performance for several reasons. The most basic reason is having a place to store and organize documents.
Version control, workflows, access permissions, backup, and data protection can also be handled by a DM solution. It is the starting point for storing, securing, and sharing various business documents. The ability to classify data is another DM capability that can completely change the way your organization maps its workflows.
Document Management Systems (DMS). There's a lot of literature about document management terms like : DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.
A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.